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Guide

Digitising a godown in one weekend

How to move a ledger-book stock system into software without stopping the shop: what to count, what to skip, and how to keep staff using it.

For shop and godown owners and the family members who set up their software.

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01

Before you start

  • Pick a slow day. A Sunday afternoon is enough for a shop with under 300 items
  • Decide the unit for each item once: piece, dozen, carton, kg
  • Do not try to enter history. Start from today's count
02

The count

  • Count what sells weekly first; slow items can be added when they next move
  • Write cost and sale price at the time of counting, not later
  • Photograph shelves as you go so disputes have evidence
03

Keeping it alive

  • One person owns entries for the first month
  • Enter stock in when the truck arrives, not at closing
  • Check the low-stock list every Monday before ordering
  • Share the storefront link where customers already are: WhatsApp status and the shop sign

Want us to run this checklist for you?

Most of these map to a two-week fixed-price sprint.

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